Are you planning a street party or other event to celebrate the coronation? If so, please let us know and please bear in mind this advice from insurance specialists Ansvar.
While these events are a great opportunity for local communities to come together and celebrate, they also carry risks that need to be managed, said Ansvar’s head of underwriting, Adam Tier.
“Whether it’s a large-scale event attended by thousands of people, or a small street party, it’s important to consider the risks involved to keep everyone safe,” he said. “It doesn’t matter how much planning you’ve already done – risk assessing now will ensure your event is a success.”
Ansvar’s top tips:
Think of the fundamentals first
Firstly, think about the basics, such as the venue/location and its capacity, date, budget, time needed to plan the event, and where appropriate, ticketing.
Have the right people in place
This includes considering whether you need marshals to help people in and out, whether there will be enough volunteers for crowd control, and that medical and first aid personnel will be present.
Plan for the unexpected
What would you do if there was bad weather? Have a contingency plan for unforeseen circumstances. For smaller gatherings, like street parties where a road has been closed, this could be considering what would happen if an emergency vehicle needed access.
Take steps to mitigate the risks
What could go wrong and how might people get hurt? Once you know the risks, you can complete an assessment and put measures in place. This may include reducing the likelihood of accidents and injuries such as slips and trips, providing first aid training, and ensuring large marquees, staging, and audio equipment are installed by experts.
Be compliant
Organisers should ensure their event complies with all necessary local council regulations. This may include providing a risk assessment, having insurance, and permission to close a street. If you’re working with external suppliers, it is the organisers responsibility to check they have the necessary insurances and licences. An insurance broker can advise.
Protect money
If you’re receiving cash to pay for food, drink, memorabilia or for charity donations, it’s vital to ensure there’s somewhere secure to store it.
Adam Tier added: “We encourage all event organisers to work closely with their local council to ensure necessary requirements are met. Taking out dedicated event cover is highly recommended, as this can protect you against accidents and cancellations, and theft of any money.
“We want everyone to enjoy the nation’s celebrations of King Charles’ coronation safely, and for event organisers to be well prepared to manage any risks that might arise.”
And if you’re organising an event locally, please let us know by emailing info@rhiwbina.info
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